Billing Invoice only shows description or particulars of the service sold and the amount. Sales Invoice details the goods or item sold such as quantity, unit of measurement, item or article name, unit price, and the total amount. But the three (3) have same purpose, that is to bill the client on the services to be provided, or have been provided, but is not yet collected from or paid by customer. On the other hand, Service Invoice or Statement of Account is also alternately registered and used instead of Billing Invoice. Which means the sale is not paid immediately but will be paid on a future date. On the other hand, Charge Invoice is also like a sales invoice, but it is used particularly for sale of goods on credit or on account. Cash Invoice is like a sales invoice, but it is used particularly for cash sale of goods. However, it is also allowed to register an alternative which they refer to as Cash Invoice or Charge Invoice. In general, sale of goods is supported by a Sales Invoice. Sales Invoice can also be Cash Invoice or Charge Invoice while Billing Invoice can also be Service Invoice or Statement of Account As such, when you register your sales document to BIR, analyze first your company sales process if there is a need to register a Billing Invoice. It is usually used only to bill customers or clients without the guarantee that the sale happened or was cancelled. It is not as important as an Official Receipt. On the hand, Billing Invoice is considered a supplemental document for sales of services or lease of properties. As such, when you register your sales document to BIR, always ensure that if you are selling goods or items, you must register a Sales Invoice. Sales Invoice is considered the primary or most important document for sale of goods because it is the legal proof that a sale or transfer of goods has happened. Sales Invoice is a primary sales document for sale of goods while Billing Invoice is a supplemental sales document for sale of service You may opt not to register and use Billing Invoice if your sale of services are paid immediately in cash. If your company is engaged in sale of service or lease of properties, you may use a Billing Invoice to detail your services and its equivalent fee to be collected from you customers. If your company is selling goods or items, remember to use a Sales Invoice every time you have a sale to customer, regardless if its cash or on credit. Sales Invoice is used for sale of goods while Billing Invoice is used for sale of service Here are the ten (10) differences between a sales invoice and billing invoice: 1. I will explain their difference and show which one to use on a given sale scenario. To simplify, this article will focus on two sales documents, the difference between the Sales Invoice and Billing Invoice. In general, the following are the common sales documents: Lease of properties, on the other hand, pertains to owners of real-estate or equipment held as investment property, and then leased the said property to another person for a profit. in exchange for a fee such as freelancers, professionals, insurance agents, real estate brokers, business service companies, construction companies, travel agencies, hotels, restaurants, food kiosks, salons, spas, etc. Sale of Services pertains to companies or individuals who provide their skills, time, expertise, experience, etc. Sale of Properties, on the other hand, pertains to real estate properties held for sale such as condominium and real estate-developers. Sale of Goods pertains to an item or product that are manufactured or bought for re-sale such as retailer, online seller of goods, wholesaler, trader, etc. In general, there are two types of sales: 1.
To know which sales document you will use, first you need to know what you are selling. For small amount, you can automate the process of your accounting, tax preparation and filing which will save you a lot of time and prevent errors. Bookkeeping is a complicated, routinely and often redundant task which takes up significant time when performed manually or using poorly designed tools.
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